University of California, Riverside

International Students and Scholars Office



Application Process


Departments:

One of the principle functions of the International Scholar Center (“ISC”) is to process J-1 DS 2019s on behalf of the University for academic teaching, and/or research positions. However ISC cannot do so without the department’s commitment in the process.

Key Factors to consider:

  • Position Title, funding source, health insurance space/equipment cost, time.
  • Is the appointment with or without salary?
  • Length of time scholar will at UCR?
  • Where will the sites of activity will be? (on/off campus)
  • Will the scholar be teaching, conducting research, consulting?
  • Where is the scholar located? Outside/In U.S.?
  • Is the position tenure track?
  • Has the scholar been in J status before?

The requesting departments should automatically complete and submit the documents listed below to ISC for the processing of a J-1 application. 

  • Appointment/Re-Appointment Letter

Steps in the Process for J-1 Visa 

Step 1 - Department Invites Scholar

  DEPARTMENT
  • Gathers supporting documents, information, verify funding source obtain campus approvals/signatures etc.
  • Adds Scholar in ISC Online and send invitation to scholar
  • Department submits completed invitation to the International Scholar Center (ISC) for approval
  SCHOLAR:
  • Scholar will receive his/her login and password to input information to complete his/her information in ISC Online.
  • Upload documents to ISC online (see the attached list)

Step 2- ISC Reviews & add Service Fees

  INTERNATIONAL SCHOLAR CENTER:
  • Reviews and analyzes invitation, contacts department if clarification is needed
  • Add service fee for department of approval
  DEPARTMENT/SCHOLAR:
  • Pay ISC processing fees of $400  
  • Pay FedEx Shipping Fees of $50
  • Orientation Fee $20 (For new Scholars)

Step 3- ISC Processes Forms and documents

  INTERNATIONAL SCHOLAR CENTER:
  • Completes DS 2019 forms  (J1 visa)

  • Sends DS 2019 via FedEx
  SCHOLAR:
  • Reviews draft of DS 2019 for accuracy
  • Confirms DS 2019 is correct and
  • Confirms Mailing address for shipping
  • Pays SEVIS fee online at www.fmjfee.com

Step 4 – Visa Application by Scholar – If outside the U.S.

  SCHOLAR:
  • DS 2019 Forms
  • Schedules a visa appointment with U. S. Embassy or consulate at http://usembassy.state.gov/ (Canadian Nationals do not need a visa stamp)

Step 5 – Embassy/Consulate Processes Visa

  U.S. EMBASSY/CONSULATE:
  • Reviews visa application
  • Conducts background security check
  • Issues visa stamp in passport (Canadian Nationals do not need a visa stamp)

Step 6 – Scholar Arrives at UCR

  SCHOLAR:
  • Checks in with host department upon arrival
  • Checks in with ISC to with visa documents (I-94 card, passport with visa stamp etc.)
  • Attends J1 Orientation 
  DEPARTMENT:
  • Completes I-9 form with work authorization
  • Records visa dates in PPS

Step 7 – ISC Validates Legal Status

  INTERNATIONAL SCHOLAR CENTER:
  • Update scholars arrival information and  US address
  • Validates the J program/notifies U.S. Dept. of Homeland Security through SEVIS
  • Updates scholars visa dates in ISC online  

(Download Steps Here)

Quick Links

 

Office Hours

Regular office hours: Monday through Thursday: 08:00 AM - 12:00 PM & 1:00 PM - 4:00 PM

Open advising hours:
Monday - Friday
10:00am - 12:00pm and 1:00 - 4:00pm

*Appointments are also available.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Department Information

International Students and Scholars Office
0321 Surge Building

Tel: (951) 827-4113
Fax: (951) 827-3248
E-mail: internationalscholars@ucr.edu

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